Scheduling Software for Crews, Calendars & Optimized Routes
Schedule the right people at the right time. VarXiuS matches availability, skills, and routes to eliminate conflicts and maximize productivity.
Why Teams Choose VarXiuS for Scheduling
Stop juggling spreadsheets and phone calls. Intelligent scheduling that works.
Availability Tracking
Real-time visibility into who's available, on PTO, or already booked. No more double-booking or missed shifts.
Skill Matching
Automatically assign the right technician based on certifications, experience, and job requirements.
Route Optimization
Minimize drive time with smart routing that clusters nearby jobs and accounts for traffic patterns.
Conflict Detection
Instant alerts when schedules overlap, travel times don't add up, or required equipment is unavailable.
The Scheduling Workflow
From job request to crew on-site, VarXiuS streamlines every step.
Intake
Capture job requests from estimates, calls, or customer portal
Assign
Match crew by skills, availability, and location
Confirm
Send confirmations to crew and customer automatically
Dispatch
Crew receives optimized route with all job details
Update
Real-time status updates and schedule adjustments
Results That Matter
Teams using VarXiuS scheduling report measurable improvements.
Scheduling FAQs
How does skill matching work?
Each team member has a profile with certifications, skills, and experience levels. When a job is created, VarXiuS automatically filters to show only qualified crew members and ranks them by best fit.
Can crew members update their own availability?
Yes. Crew can mark time off, set recurring availability, and request schedule changes through the mobile app. Managers approve changes and the calendar updates instantly.
How does route optimization save time?
VarXiuS clusters nearby jobs, accounts for traffic patterns, and reorders stops to minimize total drive time. The average team saves 25% on fuel and fits more jobs into each day.
What happens when a job runs long?
Real-time tracking detects delays automatically. VarXiuS notifies affected customers, suggests schedule adjustments, and can reassign later jobs to available crew with one click.
Does scheduling integrate with estimating and invoicing?
Absolutely. Approved estimates automatically create schedulable jobs. When work is completed, job data flows directly into invoicing with accurate labor hours and materials used.
Ready to Optimize Your Schedule?
Start your 14-day free trial. Reduce conflicts, cut drive time, and complete more jobs.